Privacy Policy
Last Updated: January 13, 2026
Zephire ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform and services (the "Services").
1. Information We Collect
A. Information You Provide to Us
- Account Data: Name, email address, password, and role (Candidate or Recruiter).
- Candidate Data: Resumes, employment history, education, skills, job preferences, and assessment answers.
- Recruiter Data: Company information, job listings, and hiring preferences.
- Communication Data: Information you provide when contacting us or using our support widgets.
B. Information Collected Automatically
- Usage Data: IP address, browser type, device information, and how you interact with our Platform.
- Cookies: We use cookies and similar tracking technologies to enhance your experience and analyze platform traffic.
2. How We Use Your Information
We use the collected information to:
- Provide, maintain, and improve our Services.
- Process and match Candidates with job opportunities using AI-driven algorithms.
- Facilitate communication between Candidates and Recruiters.
- Verify email addresses and secure user accounts.
- Send administrative notifications and marketing communications (where permitted).
- Comply with legal obligations and protect our rights.
3. How We Share Your Information
- With Recruiters/Candidates: Candidate profile information (excluding direct contact details where specified) is shared with Recruiters to facilitate matching. Recruiter job listings are shared with Candidates.
- With Service Providers: We may share data with third-party vendors who provide services such as cloud hosting, email delivery, and AI processing.
- For Legal Reasons: We may disclose information if required by law or in response to valid requests by public authorities.
- Business Transfers: Information may be transferred in connection with a merger, sale, or acquisition of our company.
4. AI and Data Processing
Our platform utilizes automated processing and AI to analyze resumes and match talents. By using the Services, you acknowledge that your data will be processed by these automated systems to provide the core functionality of the Platform.
5. Global Data Transfers
Zephire operates globally. Your information may be transferred to, and maintained on, computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction.
6. Your Rights and Choices
Depending on your location, you may have the following rights:
- Access and Portability: The right to request copies of your personal data.
- Correction: The right to request that we correct inaccurate or incomplete information.
- Deletion: The right to request that we erase your personal data under certain conditions.
- Withdraw Consent: The right to withdraw consent for data processing where we rely on consent.
7. Data Security
We implement industry-standard security measures to protect your data. However, no method of transmission over the Internet or electronic storage is 100% secure.
8. Data Retention
We retain your personal information for as long as necessary to provide the Services and as required by our legal and business obligations.
9. Children's Privacy
Our Services are not intended for children under the age of 18. We do not knowingly collect personal information from children.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page with a new "Last Updated" date.
11. Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us at privacy@zephire.com.
